The venue-sourcing team behind meetings you don't plan alone.
Xalmax Travel is the outsourced sourcing desk for corporate sales teams, executive offices, and the assistants who run the calendar — built around one idea: the venue hunt shouldn't cost your business anything but a brief.
We shortlist, negotiate, and hand you a decision. Nothing else changes on your end.
Sales managers, administrative assistants, and corporate event planners bring us a brief: a board meeting, a sales kickoff, an executive retreat, a Presidents Club program. We research the market, gather venue offers, compare rates and terms, and negotiate the contract. You compare a clean shortlist and pick a winner — no vendor calls, no inbox full of PDFs.
Commission-funded, so it costs your business nothing.
Xalmax doesn't charge retainers, planner fees, or a markup on your line. The hotels and venues you ultimately book with pay us a placement commission, the same way a travel agent has always been paid. Sourcing, negotiation, contract review, and program management come at no cost to you, whether you book or not.
- No retainers or consulting fees
- No exclusivity required to receive a shortlist
- Walk away any time — nothing is signed until you say so
Built for the people who actually book the room.
Not procurement committees or RFP portals — the sales manager planning a kickoff, the executive assistant booking a board meeting, the HR lead building a retreat.
Sales Leaders
Presidents Club and incentive programs that motivate the team.
Executive Assistants
Board meetings and offsites, sourced and negotiated end-to-end.
People & HR Teams
Team retreats and culture programs built around real goals.
Event Planners
Conference and meeting venues without the research burden.
Anywhere in the US is home. Presidents Club is global.
New York City and every major market across the US, plus a global venue network for multi-city executive itineraries and Presidents Club incentive trips.
Five reasons planning teams keep coming back.
100% Free
Hotels and venues pay the commission, not your business.
Tailored, Not Generic
Shortlists matched to your budget, goals, and audience.
Global Network
Premium hotels and venues across major markets worldwide.
Real Time Savings
We remove the hours of research, outreach, and negotiation.
Xalmax Rewards
Every qualified booking earns points toward gift cards and travel perks.
No Pressure
No retainer, no exclusivity, no fee to see the shortlist.
“Exceeded expectations. Zero hidden fees, pure value.”
Ready to hand off the venue hunt?
One brief. A curated shortlist within a business day. Zero cost to your business.
Thanks — brief received.
A Xalmax specialist will reply within one business day.