Six ways we take the venue hunt off your plate.
Meetings, retreats, conferences, and Presidents Club incentive trips — every engagement runs through the same free, commission-funded sourcing team. Pick the program below closest to your brief.
Venue Sourcing
Tailored shortlists of premium hotels and venues, matched to your group size, budget, and goals — pulled from a global network, not a generic list.
Explore venue sourcingCorporate Incentive Travel
President's Club trips, milestone rewards, and top-performer getaways designed end-to-end, from destination pick to the final toast.
Explore corporate incentive travelExecutive & Team Retreats
Distraction-free offsites for leadership strategy sessions and culture-building team retreats, in settings built for focus.
Explore executive & team retreatsMeeting Venues in NYC
Boardrooms, conference floors, and event spaces across Midtown, downtown, and the outer boroughs, sourced and negotiated for you.
Explore meeting venues in nycConference Planning
Venue selection and logistics support for conferences and summits, so the agenda gets your attention instead of the room block.
Explore conference planningPresidents Club Trips
The flagship incentive program: handpicked destinations, premium hotels, negotiated rates, and a 12-to-18-month build your winners remember.
Explore Presidents ClubNationwide across the US. Global for Presidents Club.
Every service above runs through the same sourcing desk, regardless of city.
Four steps from brief to signed contract.
The same funnel runs every engagement, whatever's on the list above.
Submit your brief.
Group size, dates, geography, and the vibe you're after. Two minutes online or one call.
Get a shortlist.
A curated slate of premium venues with negotiated rates and a side-by-side comparison, typically within one business day.
Compare and choose.
One consolidated proposal. No vendor calls. No email marathon.
Sign and travel.
We handle contracts, room blocks, F&B, AV, and on-site logistics. You show up.
Questions before you pick a program.
Not sure where to start? Send a brief.
We'll route it to the right service, or blend a few, and reply within one business day.
Thanks — brief received.
A Xalmax specialist will reply within one business day.